McMaster Undergraduate Calendar Teaching Sessions:

• Educated high school students of the opportunities available at the university to assist in deciding career paths
• Develop awareness of what is available in the course calendar
• Market McMaster and attract new students

• In discussion. Contact has been made with Office of the Registrar.

Outdoor Smoke Free Areas:

• Designate smoke free areas around campus to facilitate a smoke free environment
• Emphases on areas close to facility buildings and sitting areas to be sectioned off as smoke free
• Promotes healthy society

• In discussion. Contact has been made with Facility Services, EOHSS and Sustainability.

Online Room Booking Simplification: Consolidation of room and space information across the Universit electronically, and the ability to bookt areas and time slots easily.

• In discussion. Contact has been made with Office of the Registrar and Faciltiy Services.

Quality Assurance in the Lab: A quality systems department related to lab equipment, quality control, expiry dates on reagents, SOPs, etc. would be a dramatic improvement on what is a haphazard "hit and miss" standard of quality that is currently associated with research labs. University Labs should include:

• Mandated QA system
• SOP development
• Forms filled out appropriately (ex. temperature monitoring), replaced and documented
• Increase compliance/education on assurance of quality
• Additional personnel that could work in conjunction with the Health and Safety department

• On hold following the implementation of the next budget model (Fall 2014)

Establishment of a Project Management Office at McMaster University: Establishment of a Project Management Office (PMO) at McMaster University to support research and other project ventures, would improve success rate (on time/on budget, fulfilling stakeholder expectations), costs of and frequency of project failure would be reduced, and the quality of project work would be significantly enhanced.

• In discussion. Contact has been made with Research Services to validate this idea.

McMaster FORMS weblink: Locating forms on the McMaster website is very difficult. Duplicates are also posted, and it is unknown if it is the most current version of the form. Suggested that a Central Depository be created on the McMaster website for all Most Current, Accepted, Standard Forms, where staff can easily access them.

• In discussion. Idea submission forwarded to Mosaic to determine if part of or outcome of project.
• Recognizing Mosaic implementation will change forms and processes.

Letter of Reference Templates: Most professors write tens to hundreds of reference letters each year. Streamlining the process and programming it into the MOSAIC services would save time for faculty and students through creating a Standard McMaster Reference Letter Format and process for requesting these letters.

• Currently an analysis is underway of how other Canadian universities approach this issue. An evaluations of options available to McMaster will be undertaken once the summary of practices at other universities is complete.

Travel Hotline: allow for someone to be available at a pre-determined time (ex. 1 hour, twice a week), to answer questions related to Travel.

• ASK McMaster: If in the event the answer to your question it not provided, there is the option to send an email explaining in detail what information was trying to be obtained. On a monthly basis, members from each department review the submitted emails, and update the answer repository accordingly
• Send out a reminder of Ask McMaster services
• A period of roughly two months following every launch period will be available, they will have extra support to handle the initial surge as employees adopt the new system. After that it will scale back to a sustainment level.
• A call "Help Line" planned to be developed by Dec 2013 by the Mosaic Change Management Team (Training scheduled to begin in Fall 2013).

Help Budgets and the Environment Collection of unused office supplies and equipment. The materials could then either: be held in a "free store" for departments to access and pick up free materials, or donated to organizations such as the Habitat for Humanities ReStore.

Currently McMaster hosts a BSM Auction site, where it involves the collection/repurposing of no longer needed office supplies, equipment and materials. To add to this service, we propose the following possible next steps:

• Develop a list of organizations(i.e. Habitat for Humanities, Salvation Army, etc.) that would be interested in receiving these materials. List would include organization, description of their ongoing needs, contact information so University department can contact them directly
• Discussions occuring with Financial Affairs and Strategic Procurement to include other organizations into the auction site
• Policies and Procedures updated June 2013 regarding Disposal of Assests
• Promote auction site use and current update of the site.

Fundraising and Philanthropy: Best Practices PhD Program: Creating a Program for students, faculty and departments on best practices in fundraising and philanthropy

• Utilize supervisors from all faculties, all departments and administration, to study non-profit fundraising.
• This is not a program currently taught at a high level in Canada, meaning that McMaster would be able to compete at an international level immediately.
• Principles used can be used in future fundraising and grant application campaigns

• Academic Administration facilitating connection with Graduate Studies for review of this idea. Also shared with CCE.
• Not a program to be considered by CCE.