A word from the President...
As I begin my second year on the Board of Directors and start my term as President, I wanted to take this opportunity to thank everyone for your support of MAPS over the past year. We have come so far in just 13 months – due to the dedication of our volunteer board, our members, members of the university community and our incredible staff.
It’s now time to turn the page on last year’s issues and return our focus to the original purpose of MAPS – representing and advocating for your needs. To do that, we need your help.
On May 13-16, MAPS will be holding a referendum to elect new directors to the board and ask you some other important questions.
We created the e-referendum process specifically for you. Understanding that your lives are filled to the brim with school, work and home activities – we decided to bring our questions to you, rather than you to them.
In the coming weeks, we will be emailing you information about the referendum, the questions we want you to answer for us, and how to vote. We will also be giving you details on an information meeting we are holding on May 12th at 7pm where the Board will present information to you, and answer your questions – either in person at our offices or over the web through WebEx technology.
I hope that you will take some time to review the information we send and take a few moments over the three day voting period to make your voice heard.
2013 was a building year - bolstering our governance policies and increasing the transparency of our decision-making. With that solid foundation in place, we can now shift our focus back to you, the students we represent.
The Board and I are working to demonstrate that MAPS – your student government – is relevant and uniquely represents the interests of part-time students. We’ve told the university, and I am committing to each of you, that we can do this in one year.
I am very excited to get to work establishing new programs and talking to you about how we can improve your experience at McMaster.
Thank you again for your interest and support. I look forward to chatting with you at the Information Meeting, and throughout the year.
Best of luck with your exams!
New at MAPS
Part-time Students go to the polls
In mid-May, MAPS members will, for the first time, be able to participate shaping the future of the Association from anywhere on the planet through MAPS' electronic referendum process.
"Our members used to have only one opportunity to participate in making important decisions - our annual general meeting," noted president Jackie Arlen. "On-line referenda makes participation much easier for part-time students, who already have enough demands on their time."
Many part-time students attending McMaster University continue to work full-time and often have to manage school, work and family commitments.
"The referenda process is designed to maximize participation" Arlen added, "by bringing the decision to the students, and not the other way around."
Some of the features of the referendum process include:
Posting of all materials on the MAPS website
Email notifications to members about information access, voting instructions, and friendly reminders
Mailed notifications to members who have not provided an email address to the university
An information meeting that can be attended in person or online (the session is also recorded so that members can watch it later if they cannot participate live)
A three day voting window that starts the day after the information meeting.
MAPS' Corporate Secretary, David Moore added, "the referendum process is a continuation of the Association's commitment to openness and transparency"
Students eligible to vote include McMaster part-time undergraduates who took 17 or fewer units between September and April, students enrolled at the Centre for Continuing Education and students enrolled in the Clinical Behavioural Sciences Program.
For more information, please contact the MAPS office at MUSC 234, firstname.lastname@example.org or (905) 525-9140 x 22021
Directors elected to MAPS Board
Four members were elected to the MAPS Board of Directors by acclamation on March 25th, 2014. The Notice of Election is available here.
Congratulations to Jeff Huber, Seut-Fun Cassandra Lo, Caroline Smith-Hill, and David Moore.
Three seats on the Board of Directors remain vacant and will be elected as part of the Association's general referendum to be held May 13-16, 2014.
For more information, please see our Memebership Meeting and General Meeting Materials page.
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Just the facts...
Second notice for the General Referendum has now been issued and can be viewed here.
The referendum will be held on May 13-16. An information meeting will be held at the Association's offices and broadcast live over the internet on May 12th at 7pm. Information on both will be emailed to members by May 5th.
Nominations for the Board of Directors and items for inclusion on the referendum ballot are now closed.
An Information Meeting for all members will be held on May 12th at 7pm at MUSC 234 and live over the internet. Members will receive online login instructions by email, along with their voting access vote for the referedum, which will be held May 13-16. If you do not receive your access codes, please contact the office at x22021 or email@example.com
"Run for the Board" Posters
If you liked the 'run for the board' posters, you can find them here, here, and here.
Nomination form for Board of Director's election now available for download.
Nominations for Directors are now being accepted by the Association for three positions:
1 seat (two year term)
2 seats (one year terms)
Click on the image below to dowload a nomination form for completion. Please note that nominations close on April 11th at 2:30pm. Please see the nomination form for additional details, or contact our offices at MUSC 234, 905-525-9140 x22021 or MAPS@McMaster.ca
NOTICE OF REFERENDUM
The McMaster Association of Part-time Students will be holding a referendum on May 13-16, 2014.
Updated Legal Services Requests for Proposals
The Board of Directors has issued a request for proposals (RFP) for legal services for the Association for the next two and a half years.
"Retaining legal counsel in this way reduces costs, and provides the Association with immediate access to advice should we need it" noted president Jackie Arlen.
The Association is currently named in a wrongful dismissal suit by a former executive director. "The wrongful dismissal claim is n0t affected by this RFP," Arlen added, "our insurance company has retained a lawyer to represent us in that matter."
The RFP will close mid-April with a recommendation going to the Board of Directors at their April meeting.
A copy of the RFP is available here..
2013 Annual Report Released
MAPS' first Annual Report (formerly the Report from the Board of Directors) was released on March 25th. You can view or download the report here.
2013 Audited Financial Statements
The 2013 Audited Financial Statements were approved by the Board of Directors on March 25th. The final draft version can be viewed here. The final version of statements will be available online in the next several days.
$200,000 Released to MAPS
McMaster University released $200,000 of the student fees held in trust to MAPS in March 2014. This represents approximately half of the total amount that was held.
"We are very pleased at this clear demonstration of the university's confidence in the Association, noted Jackie Arlen, MAPS' president. "We feel this is another postive step in our renewed relationship with the university administration."
McMaster has committed to transferring the balance of the funds held in trust once the 2013 Audited Financial Statements are released.
There are no current media releases. Older releases can be found here.
Interim appointees to Board
On March 16, 2014, David Moore was appointed to the Board on an interim basis, until elections to the Board of Directors can be held. Prior to this apointment, Moore was a non-voting member of the board in his capacity as Corporate Secretary (appointed June 2013). Moore joins Jeff Huber and Carolyn Smith-Hill, who were appointed on an interim basis in October 2013.
Arlen MAPS' new President
On February 11, 2014, Jackie Arlen was elected president of the McMaster Association of Part-time Students. Arlen succeeds Andrew Smith, who served as president from February 2013. The Board wishes to extend its thanks and appreciation to Andrew for his contribution of time and leadership over the past year.
MAPS Fees to be Collected
In a surprise announcement on McMaster's Daily News webpage, the university confirmed that MAPS student fees will be collected by the University, starting in the Summer 2014 session.