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Mosaic Upgrade – What’s New in HR

October 28, 2016

As someone who uses HR features in Mosaic, you may be interested in several new features that will be available when the upgraded system reopens on Monday morning.

Mobile device access

The upgraded Mosaic will feature a new, mobile friendly interface. To access Mosaic on a mobile device, use your mobile web browser and enter the Mosaic web address: .

Employee Self Service Homepage

  • Updated interface for viewing your Pay statement
  • Updated interface for viewing your Personal Details
  • New look and feel when updating your Home and Mailing addresses and Emergency Contacts
  • Updated interface for viewing your Benefits Summary
  • Updated interface for viewing and requesting Time/Absence transactions

Sample screenshots

ESS homepage

*NEW* Employee Self Service Homepage (Desktop)

ESS mobile device

*NEW Employee Self Service Homepage (Mobile)

personal details

*NEW* Personal Details page

pay statements

*NEW* Pay Statements page (Desktop)

New for HR Department Administrators

The new user interface removes the Main Menu navigational breadcrumbs at the top of the screen. As an alternative, there is now a page that contains many of the most frequently used HR pages in one navigation collection (located along the left side of your screen) for quick, easy access. Please check out the "HR Department Administrator" tile on the "HR Work" homepage.

The HR Work Homepage includes:

  • New "HR Department Administrator" tile for easy navigation to frequently used pages pertaining to:
    • Employee Information
    • Time Management
    • Recruitment
    • Payroll
    • Department Budget Information

Sample screenshots

ESS homepage

*NEW* Employee Self Service Homepage (Desktop)

dept navigation collection

*NEW* HR Department Administrator navigation collection

Note: The content in navigation collections varies based on the user’s currently assigned security role(s). The HR Department Administrator navigation collections will continue to evolve. It was created based on feedback from our user community and we welcome your suggestions for additions. You can submit suggestions to your HR contact.

A new home for "Favorites"

Those who use the "Favorites" function in Mosaic will find the bookmarks they have already set-up in a new home. Click on the compass icon in the top right corner of Mosaic. The Nav Bar will slide out and reveal a star icon labeled "Favorites." Click this icon to reveal all of your favorites .

Sample screenshots


*NEW* Employee Self Service Homepage (Desktop)

Navigating to Labour Distribution Reports

Labour Distribution Reports have not been altered. The only change will be in how you navigate to these reports.

Navigate to the Data Warehouse

Option 1 – Click the "Navigate to Data Warehouse" tile on the "My Work" homepage

labour tile

Option 2 – Use the Navigator (compass icon), click "Data Warehouse", and then "Navigate to Data Warehouse"

labour nav bar

Once in the Data Warehouse, navigate with the traditional breadcrumb method used currently to access the Labour Distribution Reports folder.

data warehouse

To return to the Mosaic Homepage, click the "Return to the Mosaic Homepage" button

data warehouse exit

Will time entry be faster with this upgrade?

Time entry performance will remain the same. Upgrading Mosaic provides us thousands of "bug fixes" from the software vendor which should help system stability, in addition it provides us on going access to regulatory upgrades, such as tax tables, for future years.

As a reminder, a large collection of these vendor patches specific to the time reporting functionality were already implemented as a smaller, more targeted upgrade and applied this past June to address the performance challenges users were experiencing at that point in time.

Regarding time entry performance — we hear you. We understand this is a pain point for many users and are continuously looking at ways to improve performance in this area of the system.

Support options

If you require assistance and support with the system changes, please refer to:



General Contact

Sheldon Smart
Communications Manager (UTS)
ext. 28643