Inspiring Transformation — MacTRAC Recruitment System — Project Outline

Goal	• • •	Provide department managers/administrators and Human Resources professionals with an integrated, paperless tool for job requisitions, approvals, job evaluation, recruitment postings, candidate selection and orientation Provide applicants with secure account for storing resumes and applying for jobs Provide technology that allows for digital storage of generic job descriptions and requisition templates for future use

Approach	• •	Implement MacTRAC as the comprehensive, online replacement for Budget Form, Notice of Vacancy Form, Recruit and Position Form Establish workflow processes that allow flexibility to departments for authorization purposes, while maintaining compensating controls

Milestones	• • • •	Quality Assurance Testing - February 20 to 27, 2009 (Complete): - Comprehensive testing of system to ensure it exceeds the needs of the community Initial HR Training - March 4 to 6, 2009 (Complete): - Two consecutive days of training will be provided on site, followed by a half-day course on the reporting features Completion Date - March 13, 2009 (Complete): - Delivery of fully customized product allowing identification and delivery of appropriate training for users prior to Go-Live Community Training - March 23 to April 24, 2009 (Complete)

Go Live	•	May 4,2009 (Complete)

Project Committee	Executive Sponsor: • Karen Belaire Initiative Sponsor: • Susan Mitchell Advisory Committee: • Lorraine Redford • Tiffany Steinke • Annette Branch		Subject Matter Experts: • HRS Compensation • HRS Administrators • Faculty of Health Sciences HR • University Budget Services • University Research Services • Faculty of Health Sciences Finances • Faculty of Health Sciences Research

Contact	•	Susan Mitchell

Last Updated May 15, 2009