McMaster University

McMaster University

Renewal of Work Permits


Faculty members employed at McMaster on a temporary work permit are required to renew their work permits if their appointment is to continue beyond the expiry of their current work permit.

Six months in advance of the expiry of a work permit, an email will be sent to the faculty member reminding them of their work permit expiry date. Upon receipt of the reminder, the faculty member must work with the Provost's Office and/or academic unit to arrange the renewal of their work permit. It is important to start this process as early as possible as the process can be lengthy thus delaying the arrival of a work permit which has implications for medical coverage and a faculty member's ability to travel outside of Canada.



Foreign Academics

1.  Faculty members must contact their department/school. In the case of individuals with term positions, a determination will need to be made as to whether or not he/she will be reappointed at the same rank.

2.  The Office of the Provost (Health Sciences Human Resources for Health Sciences faculty) will complete the necessary paperwork to request a new Labour Market Opinion (LMO) if required. The exceptions to the LMO requirement include:

a) NAFTA: For a faculty member who has entered Canada under the NAFTA exemption, the Office of the Provost (Health Sciences Human Resources for Health Sciences faculty) will send information to the member on how to renew under the terms of NAFTA.The Office of the Provost (Health Sciences Human Resources for Health Sciences faculty) will also produce a letter reconfirming the faculty member's appointment at McMaster (skip to step 5).

b) CCFTA:  For a faculty member who has entered Canada under the Canada Chile Free Trade Agreement (CCFTA) exemption, the Office of the Provost will send information on how to renew under the terms of CCFTA.  The department will also need to produce a letter reconfirming the faculty member’s appointment at McMaster (skip to step 5). Please note other Free Trade Agreements exists and aer being negotiated, which can be viewed on the OFAIT website.

c)  Research Award Recipients: Research award recipients (e.g. CRCs) who entered on Research Award exemption can renew their work permits as long as they continue to hold their research award. The Office of the Provost (Health Sciences Human Resources for Health Sciences faculty) will send information to the member on how to renew their work permit.The Office of the Provost (Health Sciences Human Resources for Health Sciences faculty) will also produce a letter reconfirming the faculty member's appointment at McMaster (skip to step 5).

3.  The Office of the Provost (Health Sciences Human Resources for Health Sciences faculty) will send a new LMO request to Service Canada. Note that it can take several weeks for Service Canada to process the request. However, there is no guarantee that a new LMO will be granted, which is why all foreign academics should apply for Permanent Residency at the earliest opportunity.

4.  Service Canada, if it approves of the application, will issue a Labour Market Opinion; if the application is successful, the Office of the Provost (Health Sciences Human Resources for Health Sciences faculty) will email the LMO to the faculty member as soon as it is received.

5.  Upon receipt of the necessary document/instructions from the Office of the Provost (Health Sciences Human Resources for Health Sciences faculty),the faculty member must complete a request to extend their work permit on-line and gather all documents required and submit them electronically as required by CIC or mail your completed application along with documents and fees to the Case Processing Centre in Vegreville, Alberta . The faculty member must pay the processing fee (currently $150) prior to mailing the application. CIC can take 8-12 weeks to process, however processing times may vary. Current processing times can be checked on the CIC website. Please note that the application must be submitted prior to the expiry date of the current work permit; preferably about 3-4 months in advance to ensure that the new work permit is received before or around the expiry date of the current work permit. Failing to so will cause complications to OHIP coverage and travel out of Canada.

Those faculty members who also require a temporary resident visa (TRV) should be aware that should they leave Canada, they will need to apply for another TRV (assuming that their TRV has expired). Effective May 29, temporary residents currently in Canada with foriegn worker status must submit their application for a new temporary resident visa to the Case Processing Pilot Office in Ottawa (CPP-O), or visa office that serves their counrty of nationality.

If applicable, a request to renew an accompanying spouse and/or child's work or study permit or temporary resident status is made at the same time and on the same application form as the faculty member.

6.  Once the faculty member receives their new work permit, they must immediately apply for a new SIN card and also renew their OHIP card.

7.  Faculty members must provide a copy of the new work permit and the new SIN card to the Office of the Provost and Human Resources Department or Health Sciences Human Resources for Health Sciences faculty.

If a copy of the work permit does not arrive prior to the expiry of the current work permit, the faculty member must provide a copy of the receipt for payment of the CIC application fee and proof of mailing of the application. This provides the Office of the Provost (Health Sciences Human Resources for Health Sciences faculty) with the confirmation that the member has implied status, which allows McMaster to continue to pay the faculty member. An individual will only have implied status as long as they have submitted their application for a new work permit prior to the expiry of their old one, and the conditions of their employment have not changed.

It is important to note that while a faculty member has implied status they may not leave Canada.

Visitors

1.  Visitors must contact their department to make arrangements, if necessary, to continue their stay at McMaster. Note that Visitors may only spend a maximum of 2 years at McMaster.

2.  If the appointment is to be renewed, the Office of the Provost (Health Sciences Human Resources for Health Sciences visitors) will arrange for a new Letter of Invitation to be produced and provide it to the Visitor.  Follow steps 5 to 7 above

It is the responsibility of the individual to ensure their work permit does NOT lapse. You must have a valid work permit even if you have applied for permanent residency.

_________________________________________________________________________________________________

If you require further assistance, please contact Barb Eftekhari, (barb@mcmaster.ca), Manager, Faculty Appointments & Records, Office of the Provost, ext. 23065 or Jen Caruk, (carukj@mcmaster.ca), Coordinator, Academic Appointments and Records, Office of the Provost, ext. 24665.

Faculty of Health Sciences faculty contacts are Rebecca Collier, (rcollie@mcmaster.ca), Faculty Secretary, Health Sciences, ext. 22175 or Deborah Miller, (dmiller@mcmaster.ca), Faculty Relations, Health Sciences, ext. 24063.


Last Update: April 14, 2014

 

Valid XHTML 1.0 Transitional Level Double-A conformance, W3C WAI Web Content Accessibility Guidelines 2.0