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Audience: McMaster Faculty & Staff
Article Date: July 11 , 2012

How to Setup Outlook 2010 for use with Univmail

Click images for a larger view

1. Open Outlook and click on File-Info-Account Settings-Account Settings-New

2. Press Next.

   

3. Click on Manually configure server settings or additional server types on the bottom of the screen and click on Next.

   

4. Click on Internet E-mail and hit Next

   

5. At the next screen, you need to fill out the following information. Make sure to uncheck remember password if you want to enter your password every time you open outlook.

   Your Name: your full name
   Email Address: your email
   Account Type: IMAP
   Incoming Server: univmail.cis.mcmaster.ca
   Outgoing Server: univmail.cis.mcmaster.ca
   User Name: your username
   Password: your password

   

6. After filling out the information, click on More Settings.

   
   

   You will see a popup window like this:

   
   

   

7. Click on the Advanced tab on the top. Point the drop down menus for incoming and outgoing server to use SSL. Set the value of Outgoing server (SMTP): 465.

   
   

   

8. Click on the Outgoing Server tab on the top. Check the option for My outgoing server (SMTP) requires authentication. Click OK.

   
   

   

9. Hit Next on the bottom of the screen and then Finish on the final screen.

   
   

   

You may choose to create local folders for organizing and storing mail.
NOTE: If you have difficulty sending mail after configuring Outlook, you must patch your operating system using Windows Update and Microsoft Office Product update.

Moving Messages and Folders within Outlook: 

Open Outlook. Identify the folder on UnivMail you want to move to your Outlook Today [Personal Folders]. Drag identified folder to your Personal Folders and then release mouse. The selected folder on UnivMail will be moved to your computer. There are several ways to move email between folders, keep important messages on UnivMail and move less important messages to your local folders.

Option 1
Select the email or emails to move, drag and drop them into the destined folder.

Option 2

Select the email or emails. Right click and select Move to folder. 

Deleting Messages

Unwanted messages should be deleted and purged from folders to reduce disk space. The default setting for deleting messages on an IMAP server is to "mark" them for deletion. The icon will have a red "X" on it and the message header will have a line through it ("strikethrough"). This means the messages are still in your account on the server, taking up disk space, and will not be removed from the server until you "purge" them. When you are certain you don't want the marked messages anymore, purge them from the server by selecting Purge and then Purge Marked Items in “All Accounts” from the Edit menu. Purged messages cannot be retrieved.