University Technology Services

Setting up a Calendar Resource Account

Designates are users who have been granted the rights to create and modify Agenda entries on behalf of a resource .

Open the Oracle Calendar login window (Start -> All Programs -> Oracle Calendar).
Enter the the Resource name as the Username (example ABC12345). The password is the one that was emailed to you. Click on Sign-In.
It will open to a gray window with a message "You have signed on as a resource... Your capabilities will be limited."
From the menu bar, click on Options > Change Password. Change the default password to a strong password that you will remember.
From the file menu click on Options > Access Rights...
In the Designate Tab type your MAC ID (example johndoe) into the text box and click on the button with the check mark. Your name should now be in the large white box under "Default: Any unlisted person."
Make sure your name is highlighted in blue and click on the check box by "Full designate rights" This will give you full rights to the calendar so you can manage it from your own calendar.
Complete steps 5 & 6 for each person you want to have full designate rights to that resource.
8. Click the OK button to close the Access rights window.
Exit the resource calendar ( File > Exit )

Log into calendar as yourself.
From the file menu click on File > Open as Designate > Agenda ...
An"Act as Designate" window will open with all the names of the agendas that you have access to. Select the agenda you would like and click the OK button. Another window will open with the resource calendar for your use.

You cannot book the resource by logging on as the resource. You must add bookings via your calendar as designate.
Remember to add the resource to your offline calendar list (so that you have a copy of the bookings available in case of emergencies with the network or the server).
Resources cannot be double booked.