1. Click Tools
on the Menu bar and select Email Accounts.
2. Click Add
a new e-mail account. Click on Next>.
3. Click
on IMAP. Click on Next>.
4. Enter
your full name and email address under User Information. The
standard email format is emailid@mcmaster.ca. Enter univmail.cis.mcmaster.ca
for both incoming mail server (IMAP) and Outgoing mail server (SMTP) under
Server Information. Enter your userid under Logon Information. Click on More
Settings....
5. Click
on the Outgoing Server tab in the Internet E-Mail Settings window.
Check my outgoing server (SMTP) requires authentication.
6. Click
on the Advanced tab in the Internet E-Mail Settings window. First
check this server requires a secure connection (SSL) for both
Incoming server (IMAP) and Outgoing server (SMTP). Then replace 25 with
465 in the Outgoing server (SMTP) box. Click on Next> and then
click on Finish.
7. The Internet E-mail -
univmail.cis.mcmaster.ca window will prompt for your password. Enter your password.
Click on OK.
8. Select univmail.cis.mcmaster.ca and right click. Select IMAP Folders.
9.
Uncheck When displaying hierarchy in Outlook show only subscribed folders.
Click on Query to see a list of your folders on UnivMail. Click on Apply
and click on OK.
You may
choose to create local folders for organizing and storing mail.
10. Deleting Messages
The default setting for deleting messages on an IMAP server is to "mark" them
for deletion. The icon will have a red "X" on it and the message
header will have a line through it ("strikethrough"). This means
the messages are still in your account on the server, taking
up disk space, and will not be removed from the server until
you "purge" them. When you are certain you don't want the marked
messages anymore, purge them from the server by selecting Purge
Deleted Messages from the Edit menu. Purged messages
cannot be retrieved.
NOTE: If you have difficulty sending mail after configuring
Outlook, you must patch your operating system using Windows
Update and Microsoft Office Product update.
11. Moving Messages and Folders within Outlook
Open Outlook. Identify the folder on UnivMail you want to
move to your Outlook Today [ Personal Folders]. Drag identified
folder to your Personal Folders and then release mouse. The selected folder on
UnivMail will be moved to your computer.
There are several ways to move email between folders, keep
important messages on UnivMail and move less important messages to your local
folders.
Option 1
Select the email
or emails to move, drag and drop them into the destined folder.
Option 2
Select the email
or emails. Right click and select Move to folder.
Click on Personal
Folders and select the destination
folder. Click OK.
Unwanted messages should be deleted and purged from folders
to reduce disk space. The default setting for deleting messages on an IMAP
server is to "mark" them for deletion. The icon will have a red
"X" on it and the message header will have a line through it
("strikethrough"). This means the messages are still in your account
on the server, taking up disk space, and will not be removed from the server
until you "purge" them. When you are certain you don't want the
marked messages anymore, purge them from the server by selecting Purge
Deleted Messages from the Edit menu. Purged messages cannot be
retrieved.
