2. Select the "Tools" menu and click "Accounts".
3. Click on the button "Add>", then select "Mail..." This opens the
"Internet Connection Wizard" that will walk you through the setup of
your e-mail account.
4. On the first screen, called "Your Name," type your name, as you would like it to
appear when you send e-mail. Click "Next>" when you are finished.
5. On the next screen, "Internet E-Mail Address," select the button "I already
have an address I'd like to use." Type in yourid@mcmaster.ca where yourid
is the user name assigned to you by UTS. (If you do not know your user name, call the Service Desk, ext. 24357 –
please have your employee or student number handy!)
6. On the "E-mail Server Names" page, select "IMAP" as your server
type from the drop-down menu (the default is "POP3").
7. In the field
"Incoming mail (POP3, IMAP, HTTP) server:" type: univmail.cis.mcmaster.ca
8. In the field "Outgoing mail (SMTP) server" type
univmail.cis.mcmaster.ca.
9. The
"Internet Mail Logon" asks you to supply your username and password.
DO NOT type @mcmaster.ca after your username. (It should appear as yourid only,
not yourid@mcmaster.ca). For security reasons, UTS recommends you do NOT
set the program to “Remember password”. By default, “Remember password” is checked, which means if you enter
your account password here, anyone with access to your PC can read your mail.
Click “Next>” to continue to the next screen.
10. The
"Congratulations" screen: you're finished configuring Outlook
Express! Click "Finish" to close the Internet Connection Wizard and
return to Outlook Express for further setup.
11. When you
click “Finish,” you will be returned to the screen below; click “Properties” to
continue.
12. Once you have
clicked on “Properties” as instructed above, click the “Advanced” tab. Check “This server requires a secure
connection (SSL)” for both Outgoing (SMTP) and Incoming (IMAP) mail servers. You will notice the Incoming mail server
changes from 143 to 993, but the Outgoing mail server does not change from
25. Manually change 25 to 465 after you
have checked “This server requires a secure connection (SSL).” Click “OK” to save the settings and return
to the Internet Accounts screen. Click
“Close” and continue to Step 13 below.
13. The next
screen prompts you to download any available folders from the server. Click “Yes” to continue.
14. You will be
prompted for your password, as below. Enter your password and click “OK” to continue.
You’ll see this
screen as Outlook Express polls the server for your e-mail folders:
15. The Show/Hide
IMAP folders screen looks like the picture below. In the example given, the folder “news” will not show in your
folders list unless you select the folder with a single click and select the
option “Show”. Once you have selected
your mail folders (as appropriate), click “OK” to continue.
16. Click on the account name from the Folders menu. This will show you the Synchronization menu on the right, where you can
use the following commands:
Synchronize Account: same function as “Send/Receive” on the Outlook Express toolbar
IMAP Folders: same function as number 15 above)
Settings: changes how you handle your server
messages. You can choose not to synchronize a particular folder, download all
its messages, download new messages only, or download headers only. You can choose different settings for each
folder in your account.
17. Deleting messages
The default setting for deleting messages on an IMAP server is to “mark” them for deletion
(see below). This means the message is still on the server, taking up disk space, and will not be removed until you
“purge” your messages. Once you are certain you don’t want the marked messages, you can purge them from the server
by using the button on your toolbar marked “Purge,” or you can go to the Edit
menu and select “Purge Deleted Messages”.
18. Moving Messages and Folders within Outlook Express
Open Outlook. Identify the folder on UnivMail you want to
move to your Outlook Express Local Folders. Click on and Drag identified
folder to your Personal Folders and then release mouse. The selected folder on
UnivMail will be moved to your computer.
There are several ways to move email between folders, keep
important messages on UnivMail and move less important messages to your local
folders.
Option 1
Select the email
or emails to move, drag and drop them into the destined folder.
Option 2
Select the email
or emails. Right click and select Move to folder.
Click on Local
Folders and select the destination
folder. Click OK.
Unwanted messages should be deleted and purged from folders
to reduce disk space.The default setting for deleting messages on an IMAP
server is to "mark" them for deletion. The icon will have a red
"X" on it and the message header will have a line through it
("strikethrough"). This means the messages are still in your account
on the server, taking up disk space, and will not be removed from the server
until you "purge" them. When you are certain you don't want the
marked messages anymore, purge them from the server by selecting Purge
Deleted Messages from the Edit menu. Purged messages cannot be
retrieved.
If you have any
other questions about managing your IMAP account, please contact the Technology Service Desk
at ext. 24357 or email uts@mcmaster.ca
