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Systems Impact

McMaster currently uses more than 20 applications to administer the University’s operations. Mosaic will significantly reduce the number of systems McMaster relies on. Systems that are being replaced include FAS, SAS/FM, MURFI, MacVIP and many others. In its place the University is adopting Oracle’s PeopleSoft ERP software to handle five major functions:

  1. Student Administration: functions such as admissions, class registration, degree audit and financial aid
  2. Finance: the business accounting systems which enable the University to manage revenues and expenditures, pay its bills and budget
  3. Research Administration: the pre-award systems that support researchers grant applications through to post-award and research account management
  4. Human Resources: the systems that help track employee time, manage payroll and benefits
  5. Business Intelligence: the data analysis systems that provide information for University  planning and to meet reporting requirements to governments and other groups

Bringing these functions together offers significant benefits to McMaster. Data will be in a consistent place and a consistent format. Consider this hypothetical example: a student gets a summer job in a lab working on a research project. In this example, a student now needs to be an employee with a wage debited from a research account. Currently, this type of change requires information to be manually drawn from several systems, checked and re-entered before the student can start. In the new system this becomes much easier.

Mosaic will replace many paper processes with electronic workflows. Instead of printing a document sending it through inter-office mail for a signature, awaiting its return, processing it and then filing it, the new system will feature electronic requests for approval. Once approved, the action can happen automatically. This will be faster, more efficient and, as a bonus, save paper.

Other high level changes include:

  • Paperwork, redundant manual processes and duplicate data entry will be reduced or eliminated
  • Unified system will provide better data for end users, decision makers and stakeholders
  • Improved capabilities of system will reduce the need for parallel and shadow systems
  • Self-service capabilities will empower students, faculty and staff