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How to ensure month-end transactions are posted

Reviewers

Check your Worklist for outstanding approvals at Main Menu > Finance > Worklist  If you have transactions that shouldn't be approved by you and you know who is the correct approver, add that user as an approver and approve so it will forward to the right destination.  If you don't know who the correct approver should be, please deny the transaction with a comment.

Preparers

 Check to see if your transactions have not been posted and follow up:

Journal Entries

  1. Navigate to journal entries (Main Menu > Finance > General Ledger > Journals > Journal Entry > Create/Update Journal Entries)
  2. Go to the "Find an Existing Value" tab
  3. Complete the search fields as shown below to see any journal entries that haven't been posted
  4. If status = V for valid, click on the journal entry number and go to the "Approval" tab to see the status.  If not approved, follow up with reviewer(s).
  5. If status = E for errors, click on the journal entry number and go to the "Lines" tab to correct the errors, then edit and re-submit the entry.

find existing journal entries

 

Travel and Expense

  1. Navigate to Expense Report (Main Menu > Finance > Employee Self Service > Travel and Expenses > Expense Reports > View)
  2. Enter Search Criteria as shown below to view status of your expense reports and reports you have prepared for others
  3. The report status should be "Paid"
  4. If status is not "Paid" (for example, "Approvals in Process") follow up with the applicable reviewer
  5. If the expense or travel report is no longer needed, please delete it.

find expense reports

Vouchers

  1. Navigate to Voucher Inquiry (Main Menu > Finance > Accounts Payable > Review Accounts Payable Info > Vouchers > Voucher)
  2. Enter Search Criteria as shown below to view status of your vouchers
  3. If a voucher's status equals "Unposted" or "Recycle" please review that voucher.  If a voucher is no longer needed, please delete it.
  4. Scroll to the right to see the Approval status.  If not approved, follow up with reviewer.

voucher inquiry