Transferring between the full-time and part-time student associations
McMaster Association of Part-time Students and the McMaster Students Union have negotiated three circumstances where students can transfer association membership.
Type 1 - Registered with Student Accessibilty Services (SAS)
You qualify for this transfer type if you are registered with Student Accessibility Services (SAS) and SAS has confirmed that you are not able to enroll in 18 or more academic units over the Fall/Winter Terms AND you wish to be a member of the MSU.
Type 2 - You are in the last year of your academic program of study AND
(a) you were a MAPS member in the previous Fall/Winter academic terms and you wish to remain with MAPS even though you are enrolled in 18 or more academic units
(b) you were a MSU Member in the previous Fall/Winter academic terms and wish to remain with the MSU even though you are enrolled in less than 18 academic units.
Type 3 - Discretionary Transfer 18-20 Academic Units
You have been a MAPS member in a previous academic term AND you are currently enrolled in 18-20 Academic Units AND you wish to be a member of MAPS.
- Transfer requests are only accepted until September 30th.
- Transfers, once approved, are effective as of September 1st.
- Transfers are effective for the current Fall/Winter Terms only. Students must reapply each year to transfer their membership, if they continue to meet transfer criteria.
- Transfer requests are processed through a transfer form which can be completed online, or you may complete the form on one of the computers located at the MAPS Office (Room 234 in the Student Centre).
Official Agremeement Text
MSU-MAPS Transferability Agreement (Effective September 1, 2007)
Undergraduate degree students at McMaster University belong to one of the McMaster Association of Part-Time Students (MAPS) or the McMaster Students Union (MSU). Membership, and associated fees collected by McMaster University, is based on the number of courses taken by a student in an academic session. Memoranda of Agreement (1986, 2007) between MAPS and the MSU define the membership of the two organizations:
- MAPS members are students in 1-17 units of undergraduate degree courses in an academic session, plus all students taking courses through the Centre for Continuing Education (CCE).
- MSU members are students in 18 or more units of undergraduate degree courses in an academic session.
- Effective September 2007, limited membership transferability will be permitted between the organizations by undergraduate degree students who meet specified criteria.
The benefits and obligations of membership in student organizations are indivisible. With the right to vote, access to services and the option to participate, comes a responsibility to pay membership fees in full.
MAPS and the MSU are committed to maintaining the principle of membership based on course load, but have agreed to permit membership transfers in exceptional cases as follows.
Membership transfer from MAPS to MSU
A member of MAPS may transfer their student government membership to the MSU if they are either:
- Registered with Student Accessibility Services (SAS) as having a disability and, based on written confirmation from SAS, is restricted to less than 18 units in each fall/winter academic session; or
- In her/his graduating year, who: (a) in at least one, but not necessarily all, previous fall/winter academic sessions was registered as a member of MSU, and (b) will register in less than 18 units to complete her/his degree at the next Convocation.
Students eligible to transfer must initiate the process, no later than September 30, by submitting a completed application to one of the Centre for Student Development (students with disabilities), the University’s Student Accounts and Cashiers Office, or MAPS and MSU, depending on which of the eligibility criteria they are applying under.
Adjustments to fees are administered by either the McMaster University within the student’s account or independently by the two student governments, depending on which of the eligibility criteria the student applies under. This is because the University will not administer fee adjustments for some transfers.
A transferring student will be responsible to pay additional fees to become an MSU member. The transfer and continued payment of such fees will be permanent and continue for the balance of the student’s undergraduate studies at McMaster University.
A student who has transferred from MAPS to the MSU may opt out of the health and dental plans if they provide proof of comparable coverage to the MSU no later September 30th. Please contact the McMaster Student Union's MSU General Manager (x 24111) for information on the premium rates for this insurance coverage.
Membership transfer from MSU to MAPS
A member of the MSU may transfer their student government membership to MAPS if one of the two situations applies to you:
1. Graduating Year
- You are in graduating year AND
- You were a MAPS member in one or more fall/winter academic session AND
- You are registered in more than 17 units to complete your degree at the next Spring Convocation.
2. Taking 18-20 Units
- You were a MAPS member in a previous fall/winter academic session AND
- You are registered in 18-20 units in the currentfall/winter academic session.
Adjustments to fees are administered by either the McMaster University within the student’s account or by the two student governments, depending on which of the eligibility criteria the student applies under. This is because the University will not administer fee adjustments for some transfers.
The transfer will be permanent and continue for the balance of the student’s undergraduate studies at McMaster University.
The MSU General Manager (x 24111) can provide updated details on MSU fees and insurance premiums.
For assistance or more information, please call (905) 525-9140, ext. 22021, or email firstname.lastname@example.org.
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Health and Dental
is now CLOSED
The Term 1 Opt-in period to purchase coverage in the MSU's Health and Dental Plan closed on September 30th.
The Term 2 Opt-in period will run from January 5-29, 2016. The premium for 8 months coverage will be announced shortly.
MAPS Is Your Campus Store Pick Up Location
MAPS-MSU Transfers are closed for 2015-16
Campus Store Pick-up Service is available for anyone making purchases at the Campus Store online.
For more information, click on the Campus Store Logo
The online membership transfer system developed by MAPS, the MSU, and representatives from Student Accounts and Cashiers, Student Accessibility Services, and the Registrar's office resulted in significant improvements in processing time for membership transfers. Stakeholders will be reviewing the results over the next few months to see if further improvements can be made.