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Special General Meeting Info Page

MAPS will be posting links for materials for the October 22nd Special General Meeting on this page on October 8th.

New Proxy Forms and Processs introduced

Last night, the Board of Directors approved a new proxy form for use at general or special general meetings of the membership will be employed for as long as current by-law is in place (the proposed new by-law excludes proxy voting).

Proxy Rules

 

    1. A proxy must be completed on a MAPS Proxy Designation form. No other forms will be accepted. 
    2. The Proxy Designation Form must be completely filled out, or it will not be recorded.
    3. A Proxy Desgination Form may be requested by a MAPS' members only. MAPS office staff will supply one form to each member who requests it, in person or a form will be mailed out. The Proxy Designation forms have control numbers and the form provided to the member will be recorded.
    4. Non-MAPS members will not be provided with proxy designation forms.
    5. The MAPS member (the person who is proxying their vote), must indicate on the form what their vote is on all matters appearing on the agenda. For the purposes of the SGM, the proxy will be treated as an advance polling result.
    6. The proxy-holder (the person designated by the MAPS member to deliver the proxy), will surrender the proxy to a designated MAPS staff member, who will review the form, note the indicated votes, and mark the votes as the member had indicated on the form. 
    7. The role of the proxy-holder, once the votes have been recorded, is limited to monitoring the proceedings on behalf of the member.  No change in votes by the proxy-holder will be allowed.
    8. Proxied votes are made based on the prinicpal’s understanding of the motion, having had access to information provided in support of the agenda items.   In the event that there is a substantive change in information which, in the opinion of the meeting chair, materially changes the intent of the motion, the chair will declare all proxies for that question invalid. 
    9. A proxy-holder holds no cumulative rights with respect to new business.  If new business is considered at the SGM, the proxy-holder will not be allowed to vote, except where he/she is a MAPS member; in which case they may vote in their personal capacity.

    See Sample Page from Form

    Request Proxy Designation Form

     

    SPECIAL GENERAL MEETING OCT 22ND 5:30PM - AGENDA MATERIALS

(to be posted)