Student Accounts & Cashiers

Back to
Main Menu

Important Dates and Deadlines - Spring/Summer 2013

Following these integral steps from the registration process to regular maintenance on your student account will help you maintain a healthy registration and financial status.

1. SOLAR – Select your courses

2. SOLAR and/or MUGSI – Complete/ “Confirm”/Revise your Payment Agreement (PA)

3. MUGSI – Check your registration status in My Academics/Program Course Status

4. Make your required payment by the payment deadline date

5. Regularly review your Account Statement (My MUGSI/Accounts & Cashiers/Account Statement) --We recommend monthly!

1. FINANCIAL DEADLINES explain the due dates to avoid additional fees

2. PAYMENT AGREEMENT DEADLINES: explain the dates to ensure your registration status is in good standing

3. RELATED DEADLINES / NOTES OF INTEREST: explain how deadlines from other university areas may effect you

March 15	All Fall/Winter 2012-2013 session tuition, residence, and meal plan fees must be paid in full to avoid being blocked from SOLAR/Grade Report. Check your Account Statement in MUGSI (My Student Accounts and Cashiers / Account Statement) for any balance owing.
March 22	SOLAR Registration and the PA open. Please refer to the “Getting Registered” website for more information. http://registrar.mcmaster.ca/registered/getregistered.html We recommend that you confirm your PA immediately after selecting your courses on SOLAR. If you are expecting scholarships or bursaries, we encourage you to go back to reconfirm your PA as these amounts become available. Revisions can be made up to May 6.
April 1	- For students selecting EASIF on the PA (who’s fees will be paid by an outside agency/company) & who’s agency requires fee confirmation, authorized EASIF forms must be submitted to the agency by this day to ensure payment is made by May 1st. - OSAP application/addendum should be completed by this date
April 15	International Graduate Students who are being sponsored, are requested to have their Proof of Sponsorship letter handed in to GH 209 by this date.
May 1	- PAYMENT DEADLINE! All payments as outlined on your last confirmed PA are due May 1. - Payment deadline is extended only for monies coming from OSAP - A $50.00 Late PA Fee will be charged if students complete the PA after this date - Fees for courses added after this date will be due upon registration
May 6	First day of Term 1 and Term 3 classes.
May 6–June 21	First OSAP release – (for students registered in an OSAP eligible course load in Term 1). *PLEASE NOTE-NEW CHANGE: OSAP funds will only be directly deposited into your personal bank account starting the first day of classes, and NOT remitted to the university on your behalf. It's the student's responsibility to make payment to their student account at McMaster. See the Office of Financial Aid & Scholarship’s website for more information. http://sfas.mcmaster.ca/osap.html*
May 10	Last day for dropping (please see definitions below) Term 1 or 3 courses without incurring financial penalty. See “Cancellation Schedule” http://www.mcmaster.ca/bms/student/SAC_cancellation_UG.html. Registrations after this date require a payment in full AND a visit to the Student Accounts and Cashiers office in order to become Fully Registered
May 14 – onward	Tuition fees begin to appear on the Account Statement on MUGSI (MUGSI/My Student Accounts and Cashiers/Account Statement).
May 31	Starting today, interest is charged at an annual rate of 14.4% (1.2% per month) subject to change. A full month’s interest is calculated on any unpaid balance on the last day of each month.
June 21	Last day of term 1 classes – For students registered in Term 1 only - All balances owing are due in full to avoid a $35 Late Payment Fee. Students with balances owing after this date will be blocked from SOLAR/grade report. Check your Account Statement in MUGSI (My Student Accounts and Cashiers / Account Statement) for any balance owing.
June 24	First day of term 2 classes
June 24 – Aug 9	Second OSAP release – (for students registered in an OSAP eligible course load in Term 2 and 3). *PLEASE NOTE CHANGE: OSAP funds will be directly deposited into your personal bank account starting the first day of classes. It's the student's responsibility to make payment to their student account at McMaster. See the Office of Financial Aid & Scholarship’s website for more information. http://sfas.mcmaster.ca/osap.html*
June 29	Last day for dropping (please see definitions below) Term 2 courses without incurring financial penalty. See the Cancellation Schedule on our website. http://www.mcmaster.ca/bms/student/SAC_cancellation_summer.html
August 9	Last day of term 2 and 3 classes – All balances owing are due in full to avoid a $35 Late Payment Fee. Students with balances owing after this date will be blocked from SOLAR/grade report. Check your Account Statement in MUGSI (My Student Accounts and Cashiers / Account Statement) for any balance owing.

How to avoid course cancellation fees.

DROPPED COURSES – Any course dropped BEFORE OR ON the last day to add courses (Drop & Add) within a term. Dropped courses are removed from your student record, and although are NOT subject to cancellation fees, may have financial consequences (i.e. Reduce OSAP entitlement, loss of Entrance Scholarship, MSU Supplementary Fees)

CANCELLED COURSES – Any course cancelled AFTER the last day to add courses (Drop & Add) within a term. Cancelled courses remain on your student record and are indicated as “cancelled”. Cancelled courses are subject to cancellation fees, and may have other financial consequences (i.e. Reduced OSAP entitlement, loss of Entrance Scholarship or MSU Supplementary Fees).

How do I see my fees and/or balance owing?

PAYMENT AGREEMENT (PA) – The PA is the mandatory, second step of the SOLAR online registration process. It acts as a promissory note. This process MUST be completed by in order to be fully registered. The PA provides a complete summary of fees upon confirmation, however it is only an interactive registration tool and does not reflect any payments made, balances owing or fees for future changes in course registration. For the summer session, the PA is available starting March 22. We encourage you to confirm your PA upon selecting your courses the first time, even if you intend to make changes. If you make changes to your courses or as information like scholarships or bursaries becomes available, you should re-enter the PA to reconfirm and save your changes. Revisions can be confirmed until May 6. Students registering after this date (for term 2) should still confirm a PA, but must visit Student Accounts office (GH 209) to get fully registered.

Fees from your last confirmed PA will show on your Account Statement as of May 14. Then, the PA should no longer be used to verify fees.

ACCOUNT STATEMENT – Your Account Statement is current list of all financial activity. It is available 24/7 online through MUGSI (My MUGSI / Continue /Accounts and Cashiers / Account Statement). All Summer activity will begin to appear as of May 14. Activity can be seen as far back as 2 years. Because tuition is not the only charge that can go on an Account Statement, students are responsible for reviewing all activity and balances REGULARLY. NOTE: For students whose parents are involved in the payment of fees, we encourage you to include them in viewing your Account Statement regularly, as McMaster does not mail out bills.