Important!! Dates and Deadlines - Fall 2013 / Winter 2014
Following these integral steps beginning with the registration process to regular maintenance on your student account will help you maintain a healthy registration and financial status.
1. SOLAR – Select your courses
2. SOLAR and/or MUGSI –“Confirm”/Revise and re-confirm your Payment Agreement (PA)
3. MUGSI – Check your registration status in My Academics/Program Course Status
4. Make your payment by the payment deadline date
5. Regularly review your Account Statement (My MUGSI/Accounts & Cashiers/Account Statement) --We recommend monthly!
The following important dates are divided into 3 sections:
1. FINANCIAL DEADLINES explain the due dates to avoid additional fees
2. PAYMENT AGREEMENT DEADLINES: explain the dates to ensure your registration status is in good shape
3. RELATED DEADLINES / NOTES OF INTEREST: explain how deadlines from other areas of the university may affect you
SECTION 1 - FINANCIAL DEADLINES
September 1 |
PAYMENT DEADLINE! All payments as outlined on your last confirmed PA are due. **OSAP students - see September 15** Fees for courses added after this date will be due upon registration The $35 per-term Flex Payment Plan fee will be assessed to students who have not paid in full by this date A $50.00 Late PA Fee will be charged if students complete the PA after this date |
September 13 |
Last day for dropping (please see definitions below) Term 1& 3 courses without incurring financial penalty. See Cancellation Schedule |
September 15 *IMPORTANT* |
PAYMENT DEADLINE for OSAP students! All OSAP entitlements are paid directly to the student's personal bank accounts. Students must make all required payments from their personal bank account to their McMaster student account, as outlined on the PA by this day. |
September 30 |
Interest is charged at an annual rate of 14.4% (1.2% per month) subject to change. A full month’s interest is calculated on any unpaid balance on the last day of each month starting today. |
December 15 |
Payment in full due for students registered in Term 1 only. Non-payment will result in no access to grades, re-registration on SOLAR or transcripts. $35 late payment fee will be assessed. |
January 14 |
Last day for dropping (please see definitions below) Term 2 courses without incurring financial penalty. See the Cancellation Schedule on our website. |
January 15 *IMPORTANT* |
Payment in full due for OSAP recipients. Check your Account Statement in MUGSI (My MUGSI/Continue/Accounts and Cashiers /Account Statement) for any balance owing. |
March 15 *IMPORTANT* |
Payment in full due for all full year students. Non-payment will result in no access to grades, re-registration on SOLAR or transcripts, etc. $35 late payment fee will be assessed. Check your Account Statement in MUGSI (My MUGSI/Continue/Accounts and Cashiers / Account Statement) for any balance owing. |
July 15 |
Payment in full due for all Grad Studies students. Non-payment will result in no access to grades, re-registration on SOLAR or transcripts, etc. $35 late payment fee will be assessed. Check your Account Statement in MUGSI (My MUGSI/Continue/Accounts and Cashiers / Account Statement) for any balance owing. |
How to avoid course cancellation fees.
DROPPED COURSES – Any course dropped BEFORE the last day to add courses (Drop & Add) within a term. Dropped courses are removed from your student record, and although are NOT subject to cancellation fees, may have financial consequences (i.e. Reduce OSAP entitlement, loss of Entrance Scholarship, MSU Supplementary Fees)
CANCELLED COURSES – Any course cancelled AFTER the last day to add courses (Drop & Add) within a term. Cancelled courses remain on your student record and are indicated as “cancelled”. Cancelled courses are subject to cancellation fees, and may have other financial consequences (i.e. Reduced OSAP entitlement, loss of Entrance Scholarship or MSU Supplementary Fees).
Click Cancellation Fees for more information. To view Course Cancellation Fee Schedules, please go back to Index Page
SECTION 2 - PAYMENT AGREEMENT (PA) / SOLAR DEADLINES
June 3– Sept 13 |
Students entering the PA for the first time will be able to confirm and become "fully registered". Once previously confirmed, revisions are only accepted until September 1. |
June 3– July 29 *To receive your TIMETABLE, we recommend you "Confirm" during these dates.* |
SOLAR Course Registration and PA opens (determined by Faculty and level). We recommend that you confirm your PA immediately after selecting your courses on SOLAR. Things like scholarships or bursaries may only calculate on the PA later on. We encourage you to go back to reconfirm your PA as these amounts become available. Revisions can be made up to September 1. Please refer to this Getting Registered link for your specific registration dates and times. |
Late July |
Entrance scholarships and bursaries begin to show/calculate on the PA. Reconfirm your PA to update calculations |
July 30 |
SOLAR closes for sectioning. The Payment Agreement remains open to confirm previous selections on SOLAR |
August 6 |
Timetable release |
August 8 8:30 am |
SOLAR re-opens for students previously "fully registered" by August 8, and for students newly admitted after July 15 |
August 12 12:10 am |
SOLAR re-opens for those students previously "fully registered" by August 12. |
August 13 |
SOLAR re-opens for all students |
September 1 |
A $50 Late Registration Fee will be assessed to all students who confirm their PA after this day Last day to make revisions to a previously confirmed PA |
September 13 |
1) Last day to add / drop courses (with no financial consequences) 2) Last day to refer to the PA for fee calculations. After this date, all fee information will be showing on the student Account Statement. (My MUGSI/Continue/Accounts and Cashiers/Account Statement) |
SECTION 3 - RELATED DEADLINES / NOTES OF INTEREST
July 15 |
OSAP applications should be complete, with all supporting documentation submitted to the Financial Aid and Scholarship office in order for OSAP funding to arrive on time to make a payment to your student account |
July 15 |
For students selecting EASIF on the PA (students who’s fees will be paid directly to McMaster on their behalf by an External Agency/Company Scholarship) & who’s agency requires fee confirmation, authorized EASIF forms must be submitted to the agency by this day to ensure payment is made by September 1. |
August 15 |
International Grad students who are fully sponsored by their government, embassy are required to hand in their "Financial Guarantee" (confirmation of sponsorship) letters to Gilmour Hall, 209 |
Week of Sept 16 |
Actual fees begin to appear on the student Account Statement (My MUGSI / Continue / Accounts and Cashiers / Account Statement). |
IMPORTANT OSAP MESSAGE: OSAP has changed this year!! Students will find new steps in the application process and benefit from direct deposit and an online system. All OSAP funding is now deposited directly to the student's personal bank account. OSAP students will need to then pay their McMaster student account. For more information on OSAP, please visit Financial Aid and Scholarship website.
How do I see my fees and/or balance owing?
PAYMENT AGREEMENT (PA) – The PA is the mandatory, second step of the SOLAR online registration process (done after your course selection and verification on SOLAR). It acts as a promissory note. This process MUST be completed by in order to be fully registered. The PA provides a summary of fees owing according to course selections. It is only an interactive registration tool and does not reflect any payments or actual balances owing. For the Fall/Winter session, the PA is available starting June 3. We encourage you to confirm your PA upon selecting your courses the first time (even if you know you are making changes). If you make changes to your courses or as updated information from bursaries, scholarships, etc., become available, you should re-enter the PA to reconfirm and save your changes. Revisions can be confirmed until September 1.
After September 13 (the last day to drop and add courses), the PA should no longer be used to verify fees. Students should access Account Statements on MUGSI
ACCOUNT STATEMENT – Your Account Statement is an actual list of all financial activity and available 24/7 online through MUGSI (My MUGSI / Continue / Accounts & Cashiers / Account Statement). All actual Fall/Winter activity will begin to appear during the week of September 16. Activity can be seen as far back as 2 years. Because tuition is not the only charge that can go on an Account Statement, students are responsible for reviewing all activity and balances REGULARLY. NOTE: For students whose parents are involved in the payment of fees, we encourage you to include them in viewing your Account Statement regularly, as McMaster does not mail out statements or bills.