Student Accounts & Cashiers

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Important!! Dates and Deadlines - Fall 2012 / Winter 2013

Following these integral steps from the registration process to regular maintenance on your student account will help you maintain a healthy registration and financial status.

1. SOLAR – Select your courses

2. SOLAR and/or MUGSI – Complete/ “Confirm”/Revise your Payment Agreement (PA)

3. MUGSI – Check your registration status in My Academics/Program Course Status

4. Make your payment by the payment deadline date

5. Regularly review your Account Statement (My MUGSI/Accounts & Cashiers/Account Statement) --We recommend monthly!

The following important dates are divided into 3 sections:

1. FINANCIAL DEADLINES explain the due dates to avoid additional fees

2. PAYMENT AGREEMENT DEADLINES: explain the dates to ensure your registration status is in good shape

3. RELATED DEADLINES / NOTES OF INTEREST: explain how how deadlines from other areas of the university may effect you

SECTION 1 - FINANCIAL DEADLINES

*September 1* *IMPORTANT*	PAYMENT DEADLINE! All payments as outlined on your last confirmed PA are due September 1 payment deadline is waived only for monies coming from OSAP Fees for courses added after this date will be due upon registration The $35 per-term Flex Payment Plan fee will be assessed to students who have not paid in full by this date A $50.00 Late PA Fee will be charged if students complete the PA after this date
September 14	Last day for dropping (please see definitions below) Term 1& 3 courses without incurring financial penalty. See Cancellation Schedule
September 30	Interest is charged at an annual rate of 14.4% (1.2% per month) subject to change. A full month’s interest is calculated on any unpaid balance on the last day of each month starting today.
December 15	Payment in full due for students registered in Term 1 only. Non-payment will result in no access to grades, re-registration on SOLAR or transcripts. $35 late payment fee will be assessed.
January 15	Last day for dropping (please see definitions below) Term 2 courses without incurring financial penalty. See the Cancellation Schedule on our website.
January 15	Payment in full due for students using Flex Plan OSAP. Check your Account Statement in MUGSI (My MUGSI/Continue/Accounts and Cashiers /Account Statement) for any balance owing.
March 15	Payment in full due for all full year students. Non-payment will result in no access to grades, re-registration on SOLAR or transcripts, etc. $35 late payment fee will be assessed. Check your Account Statement in MUGSI (My MUGSI/Continue/Accounts and Cashiers / Account Statement) for any balance owing.
July 15	Payment in full due for all Grad Studies students. Non-payment will result in no access to grades, re-registration on SOLAR or transcripts, etc. $35 late payment fee will be assessed. Check your Account Statement in MUGSI (My MUGSI/Continue/Accounts and Cashiers / Account Statement) for any balance owing.

How to avoid course cancellation fees.

DROPPED COURSES – Any course dropped BEFORE the last day to add courses (Drop & Add) within a term. Dropped courses are removed from your student record, and although are NOT subject to cancellation fees, may have financial consequences (i.e. Reduce OSAP entitlement, loss of Entrance Scholarship, MSU Supplementary Fees)

CANCELLED COURSES – Any course cancelled AFTER the last day to add courses (Drop & Add) within a term. Cancelled courses remain on your student record and are indicated as “cancelled”. Cancelled courses are subject to cancellation fees, and may have other financial consequences (i.e. Reduced OSAP entitlement, loss of Entrance Scholarship or MSU Supplementary Fees).

Click Cancellation Fees for more information. To view Course Cancellation Fee Schedules, please go back to Index Page

SECTION 2 - PAYMENT AGREEMENT (PA) DEADLINES

June 4– July 30	SOLAR Course Registration and PA opens (determined by Faculty and level). We recommend that you confirm your PA immediately after selecting your courses on SOLAR, however, if you are expecting OSAP, scholarships or bursaries, we encourage you to go back to reconfirm your PA as these amounts become available. Revisions can be made up to September 1. Please refer to this Getting Registered link for your specific registration dates and times.
June 4 – Sept 14	Students entering the PA for the first time will be able to confirm their PA. Revisions are accepted only up until September 1.
Late July	Entrance Scholarships begin to show on the PA. NOTE: Update your SIN # on MUGSI and update your Payment Agreement as this and other information becomes available. Click “Confirm” button!
September 1	A $50 Late Registration Fee will be assessed for all registrations confirmed after today
September 14	- Last day to add courses - Last day to refer to the Payment Agreement – access to fees should now be only through the online student Account Statement

SECTION 3 - RELATED DEADLINES / NOTES OF INTEREST

July 15	OSAP applications should be complete, with all supporting documentation submitted to the Financial Aid and Scholarship office in order for OSAP funding amounts to calculate against the total amount owing on the PA.
July 15	For students selecting EASIF on the PA (students who’s fees will be paid directly to McMaster on their behalf by an outside agency/company External Agency/Company Scholarship) & who’s agency requires fee confirmation, authorized EASIF forms must be submitted to the agency by this day to ensure payment is made by September 1.
July 31 - Aug 8	SOLAR closes for sectioning, but Payment Agreement remains open for updates.
August 9-14	Staggered re-opening of SOLAR. Payment Agreement remains open for updates.
August 15	International Grad students who are sponsored are required to hand in their proof of sponsorship letter to GH, 209
Week of Sept 17	Actual fees begin to appear on the student Account Statement (My MUGSI / Continue / Accounts and Cashiers / Account Statement).

We would normally include information on OSAP here as, for some students, it directly relates to paying your student account. OSAP has changed this year!! Students will find new steps in the application process and benefit from direct deposit and an online system. Additionally, there will no longer be an in-person OSAP pick-up process to receive your 2012-2013 OSAP funding. For more information on OSAP, please visit Financial Aid and Scholarship website.

How do I see my fees and/or balance owing?

PAYMENT AGREEMENT (PA) – The PA is the mandatory, second step of the SOLAR online registration process. It acts as an agreement between you and McMaster University confirming your intent to pay. This process MUST be completed by in order to be fully registered. The PA provides a complete summary of your fees upon confirmation, however it is only an interactive registration tool and does not reflect any payments or actual balances owing. For the Fall/Winter session, the PA is available starting June 6. We encourage you to confirm your PA upon selecting your courses the first time. If you make changes to your courses or as updated information from OSAP, bursaries, etc becomes available, you should re-enter the PA to reconfirm and save your changes. Revisions can be confirmed until September 1.

After September 1, the PA should no longer be used to verify fees. Students should access Account Statements on MUGSI

ACCOUNT STATEMENT – Your Account Statement is a current list of all financial activity and available 24/7 online through MUGSI (MUGSI / My Student Accounts and Cashiers / Account Statement). All actual Fall/Winter activity will begin to appear during the week of September 17. Activity can be seen as far back as 2 years. Because tuition is not the only charge that can go on an Account Statement, students are responsible for reviewing all activity and balances REGULARLY. NOTE: For students whose parents are involved in the payment of fees, we encourage you to include them in viewing your Account Statement regularly, as McMaster does not mail out statements or bills.