McMASTER UNIVERSITY

Complete Policy Title:	INTERNAL MAIL SYSTEM
Policy Number (if applicable):
Approved by:	Finance Committee of the Board of Governors
Date of Most Recent Approval:	June 21, 1999
Revision Date(s):
Position Responsible for Developing and Maintaining the Policy:	DIRECTOR, PURCHASING RESOURCES
Contact Department:	MAIL SERVICES,

DISCLAIMER:

If there is a discrepancy between this electronic policy and the written copy held by the Policy owner, the written copy prevails.

MCMASTER UNIVERSITY
INTERNAL MAIL SYSTEM POLICY

Effective June 21, 1999

Manager

Terri Wetton

ext: 24942

All internal mail, including bulk mail must be individually addressed and, other than standard interdepartmental envelopes, bear the name of the sender who is a member of the University community. Mail deposited into the University mail system which does not conform with these requirements will not be delivered.
Fund raising appeals normally are to be confined to those in support of approved campus-based projects (e.g. Capital Campaign, Memorial Fund, Foreign Visa Student Fund, Alumni Fund) and certain external projects which will require University approval such as the United Appeal, the Heart Fund and the Cancer Society Appeal, all of which have for some time been permitted to use our mail system to solicit funds from members of the University community.
Bulk mailing of brochures, newsletters and flyers sponsered by charitable, political or service organization on campus will be delivered provided they do not involve the direct solicitation of funds and conform to the requirements of (a) above
Requests for the use of the University mail system by other educational institutions or organizations will be considered and dealt with on an ad hoc basis by the Director, Purchasing Resources.