McMASTER UNIVERSITY

Complete Policy Title: PREPARATION OF FREIGHT BILLS
Policy Number (if applicable): CT-130
Approved by: COG
Date of Most Recent Approval: October, 1996
Revision Date(s):
Position Responsible for Developing
and Maintaining the Policy:		 Director, Purchasing Resources
Contact Department:CUSTOMS & TRAFFIC
DISCLAIMER: If there is a discrepancy between this electronic policy and the written copy held by the Policy owner, the written copy prevails.
POLICY:

  1. PURPOSE

    To establish uniform procedures for the preparation of freight bills that are consistent with the policies of the University.

  2. SCOPE

    This procedure applies to all outgoing shipments.

  3. RESPONSIBILITY

    It is the department's/individual's responsibility to provide the applicable information on the Miscellaneous Shipping Order (MSO) or Air Waybill/Bill of Lading.

  4. GENERAL

    The following information must appear on all Air Waybills/Bills of Lading and MSO's:

    • name (printed)
    • department
    • extension
    • departmental/research account number (if this information is not supplied on the Air Waybill/Bill of Lading a $10.00 charge will be levied.)
    • complete address for the consignee (destination) including postal/zip code, telephone number, contact person.

The electronic copy of this policy is maintained by CIS