Procurement Services

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Mission

Procurement Mission, Vision & Commitment

MISSION STATEMENT

To facilitate the acquisition of all goods and services in compliance with the BPS Directive, achieving best value for money and supporting the University's objectives to achieve excellence in education and research.

OBJECTIVES
1. To support the University's Educational, Research and Administrative operations with an uninterrupted flow of goods and services.
2. To procure competitively, yielding the best combination of price, quality and service.
3. To develop and maintain reliable sources of supply.
4. To develop good and continuing supplier relationships.
5. To closely integrate with all Internal Clients in order to understand their needs.
6. To centralize the control of the actual purchasing activity throughout the University.
7. To train and develop highly competent personnel who are motivated to help the University and Department meet their objectives.

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Supply Chain Code of Ethics

Goal: To ensure an ethical, professional and accountable procurement program at McMaster University. To abide by the most rigorous ethical standards in all financial matters relating to the University, including maintaining a strict and unambiguous separation between institutional and personal property.

I. Personal Integrity and Professionalism

All individuals involved in purchasing or other supply chain-related activities must act, and be seen to act, with integrity and professionalism. Honesty, care and due diligence must be integral to all supply chain activities within and between BPS organizations, suppliers and other stakeholders. Respect must be demonstrated for each other and for the environment. Confidential information must be safeguarded. Participants must not engage in any activity that may create, or appear to create a conflict of interest, such as accepting gifts or favours, providing preferential treatment, or publicly endorsing suppliers or products.

II. Accountability & Transparency

Supply chain activities must be open and accountable. In particular, tendering, contracting and purchasing activities must be fair, transparent and conducted with a view to obtaining the best value for public money. All participants must ensure that public sector resources are used in a responsible, efficient and effective manner.

III. Compliance & Continuous Improvement

All individuals involved in purchasing or other supply chain-related activities must comply with this Code of Ethics and the laws of Canada and Ontario. Participants should continuously work to improve supply chain policies and procedures, improve supply chain knowledge and skill levels, and to share leading practices.

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Socially Responsible Procurement

Labour Code

A code of Labour Practices for McMaster University suppliers and licensees has been approved by McMaster University. At present this code applies to McMaster suppliers and licensees involved in the production, distribution, and/or sale of Apparel as well as Apparel and Non-apparel products bearing the name, logo, image or trademark of McMaster University. Additionally, this code applies to all of the subcontractors of these suppliers and licensees.

This page is intended for those suppliers mentioned above, who deal with Procurement Services. It outlines McMaster University's Code of Labour Practices and provides all necessary documentation for submission.

Labour Code Letter to Suppliers
Policy on McMaster University's Labour Code
Labour Code Flow Chart (Adobe Acrobat)
Submission Guidelines (Adobe Acrobat)
Direct Supplier Confirmation of Compliance Form (Adobe Acrobat)
Indirect Supplier Confirmation of Compliance Form (Adobe Acrobat)
Indirect Supplier Factory Disclosure Spreadsheet (Microsoft Excel)
Achieving Anti-Sweatshop and Fair Trade Purchasing Codes (Adobe Acrobat)

Procurement Statement / Commitment

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Agreement on Internal Trade

Acquisitions over $100,000 or any combination of equipment which totals over $100,000.00, must be openly bid on the Merx internet open bid system unless it can be proven to be sole source.

Print the attached Agreement on Internal Trade documents.

These documents are saved as Adobe Acrobat .pdf files. If you do not have Adobe Acrobat installed on your local PC, please download the following file and then "Run" the downloaded file to install the program. For installation assistance, please contact the CIS help desk at 905 525-9140, ext. 24357 or via email at helpline@mcmaster.ca

Download Acrobat Reader

Read the "Overview" on the Agreement on Internal Trade.
Fill out the "Checklist" form and if any question falls outside the shaded areas, then the equipment is deemed to be available from a sole source.
If the equipment is deemed to be available from a sole source, you are required to fill out an "Exception Report". We will assist you filling out this form if required.
Attach the authorized "Exception Report" to your Purchase Requisition before sending the Purchase Requisition to the Purchasing Department
If the equipment is in compliance with the Internal Trade Agreement, fill out the "Compliance Report". Contact the Procurement Department and we will work together to obtain quotations from potential suppliers using the electronic tender process.

(.pdf documents)

Agreement on Internal Trade Overview

Agreement on Internal Trade Checklist

Exception Report

Compliance Report

Sole or Single Source Certificate

Sole or Single Source Certificate (FHS only)

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