Online Cashiering

Online Cashiering Seminar

CIBC Direct Deposit Form

On-line Cashiering Screen Change

On-line Cash Procedures

All Point-of-Sale MUST be deposited the same day the transactions were processed through the POS Terminal. It is critical for bank reconciliation that all deposits are processed in a timely manner and that the amounts for the various types of payments deposited to the departmental accounts (i.e. POS VISA, POS Master Card, Direct Debit, etc...) correspond to the bank records.

PROCEDURES:
  • From the SuperSession menu choose: Online Cashiering
  • At Enter Option, type: 3 (Batch Maintenance) and hit Enter
  • Open a new batch
    • at Status, type: O (Open)
    • at Batch Date, type: 1997 04 01 (yyyy mm dd)
    • TAB to Cashier Name and type: 010KL24406 (your POS code initials & ext #)
    • hit Enter

    If you have entered a batch date which is not today's date, the system will notify you that this has happened and will ask you whether you wish to COMMIT your batch. You will say YES if you have deliberately backdated a batch to accommodate the previous day's deposits...this will happen every time when you are doing the "deposit" the day AFTER the actual POS transactions occur. Type Y (yes) and hit Enter.

  • Prepare receipt
    • hit F1 for department receipt
    • fill out receipt, using TAB key to move forward around the form and Shift-TAB to move backwards around the form: at ID: leave blank, at name(on 1st line) type: meaningful description, (on 2nd line) type: department, name, extension NOTE: Batch Date, Batch Number, and Receipt Number will be automatically supplied by the system
    • Enter departmental account numbers to be credited on the left side of the receipt; the cursor will then move to where the dollar amount should be entered (you must use decimals and zero's, eg 5.00) You can use the 'arrow' key to fill out just the account # and amount information.
    • When you are finished completing the account and amount information: TAB to the Right side of the form. Fill out the corresponding amounts for different forms of payments: For POS Terminals: Visa=POSVISA, MasterCard=POSMCRD, and Debit Card=DEBCARD
    • To complete the receipt, when balanced: TAB to COMMIT, type: Y(yes), and hit: ENTER
    • Print copy of the receipt, hit Alt-P
  • Balance the batch:
    • being in the 'Departmental Cash Receipts' screen, hit: F3 (Batch Maintenance),
    • at STATUS type: L (list), and hit: ENTER (this will display a list of open batches),
    • TAB over to your batch (your initials and extension will show there), type: B (balance), and hit: ENTER,
    • at the 'BALANCE/CLOSE BATCH' screen, enter the actual amounts of the funds being deposited according to the different types of payments (as per POS Summary Tape) in the appropriate fields, when all amounts have been entered, hit: ENTER.  Warning: if the batch does not balance, you will be notified by the system; The batch MUST balance before the system will accept it
    • print a copy of the balancing screen, hit: Alt-P,
    • to return to SuperSession, hit: F12, and then hit: ENTER to sign-off
  • FAX a copy of the completed 'BALANCE/CLOSE BATCH' screen and the 'POS NIGHTLY CLOSE REPORT' (i.e. summary tape) to: Cashiers Office 905-527-3615

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